Data Explorer: Create a Drill-Through Dashboard

FAQs

What is a drill-through dashboard?

A drill-through dashboard is a series of dashboards with related information layered on top of each other. They allow you to click on a broader category in an upper dashboard and view more detailed information on that category in a lower dashboard.

EXAMPLE   You’re using Calabrio Analytics to monitor the use of phrases in calls. You can layer dashboards to drill down from phrase categories to phrases.

Why would I want to make a drill-through dashboard?

Drill-through dashboards let you dig deeper into information to help you more directly see the connections between information that appears on different dashboards. You can always create reports and compare them side by side in a dashboard, but drill-through dashboards give you a different way to view and analyze information.

Instructions

EXAMPLE   We will link a Top Phrase Categories dashboard to a Top Phrases in Category dashboard, allowing you to drill down from phrase categories to individual phrases in each category.

Prerequisites

Before creating your drill-through dashboard, do these steps:

  1. Decide which dashboards you want to link and how you want to be able to link between them. Which dashboard will be at the upper level, and which will be at the lower level? How do you want to drill down from the upper dashboard to the lower dashboard?

    EXAMPLE   In a Top Phrase Categories dashboard (the upper dashboard), you want to click a category and drill down to the Top Phrases in Category dashboard (the lower dashboard) with information about the phrases in that category.

  2. Decide how you want to be able to filter the data.

    EXAMPLE   You want to filter a Top Phrase Categories dashboard by group, team, and dates.

  3. Create all the reports you want to connect across the layers of your drill-through dashboard. See the Calabrio ONE User Guide for instructions to create reports. These reports must contain any filters that you want to apply across the drill-through layers.

Step 1: Set report filters as parameters

The element on the upper dashboard that you want to click to drill down to the lower dashboard must be both a filter and a parameter.

EXAMPLE   Of all the filters in your report, you only want to control the filters for groups, teams, and dates on your dashboards. Follow the steps below to set these filters as report parameters.

  1. Open the report, and click the cog icon next to the filter. The Report Parameter dialog box opens.

  2. Enter a parameter name in the Name field.

    NOTE   You will use this name to identify your filter later, so give the parameter a name that you will easily remember.

  3. Click Save. The Report Parameter dialog box closes.
  4. Repeat steps 1-3 until you are finished setting parameters for all the reports you want to link.

Step 2: Link parameters to reports

  1. Create a new dashboard, place the upper report on it, and configure the dashboard parameters.

    NOTE   See the Calabrio ONE User Guide for how to create dashboards, place reports on them, and configure parameters.

  2. Enter the parameter name in the Name field.

    NOTE   You will need to enter this exact name later, so give the parameter a name that you will easily remember.

  3. Check the Publish box.
  4. Repeat steps 1-3 for the lower dashboard.

Step 3: Link the dashboards to each other

  1. Right-click on your lower dashboard (not the report), and select Get Info from the drop-down list. The Dashboard Info dialog box displays.
  2. Copy the string of letters and numbers after the last slash (/) in the System Reference field.

    NOTE   You might need to expand the dialog box to see the whole number. You cannot copy and paste this number. You need to write it down manually.

    EXAMPLE   In the picture below, this string of letters and numbers is “l5vq5ao5cf096khim9ck7.”

  3. Click OK. The Dashboard Info dialog box closes.
  4. Open your upper report (not the dashboard).
  5. Under the WHAT section, click the measure that you want use to drill down to the lower dashboard. The Measure window displays.

  6. Enter LINK "#home/mystuff/dashboard?ct=Document&cid=[asset[ in the Content Attributes field.
  7. Copy the string of letters and numbers from step 3 at the end of the text you just entered followed by two closing brackets.

    EXAMPLE   LINK "#home/mystuff/dashboard?ct=Document&cid=[asset[l5vq5ao5cf096khim9ck7]]

  8. After the closing brackets, enter the name of a parameter that you want to connect down to your lower dashboard using the format in the example below.

    EXAMPLE   The parameters that we want to connect are named UpperGroups on the upper dashboard and LowerGroups on the lower dashboard. Use your exact parameter names in place of UpperGroups and LowerGroups.
    LINK "#home/mystuff/dashboard?ct=Document&cid=[asset[l5vq5ao5cf096khim9ck7]]&prm.LowerGroups=[param[UpperGroups]]

  9. Repeat step 9 until you have added all the parameters that you want to link.

    EXAMPLE   When we add links to parameters for dates and teams, our string looks like this:
    LINK "#home/mystuff/dashboard?ct=Document&cid=[asset[l5vq5ao5cf096khim9ck7]]&prm.LowerGroups=[param[UpperGroups]]&prm.LowerDates=[param[UpperDates]]&prm.LowerTeams=[param[UpperTeams]]

  10. Enter the name of the lower-level parameter that you want to drill down to using the format in the example below.

    EXAMPLE   When we click a category in our Top Phrase Categories dashboard, we want to drill down to phrases associated with that Category. Use your parameter name in place of Category. Note the quotation marks at the end to close the string.
    LINK "#home/mystuff/dashboard?ct=Document&cid=[asset[l5vq5ao5cf096khim9ck7]]&prm.Groups=[param[Groups]]&prm.Dates=[param[Dates]]&prm.Teams=[param[Teams]]&prm.Category=[dataitem[group]]”

  11. Click Apply. The Measure window closes.

To check that the drill-through dashboard is working correctly, go to the upper dashboard and click the category you want to drill down to. The lower report should display.

Troubleshooting

If your drill-through dashboard is not working, check that all these parts of your formula are correct:

  • Brackets and parentheses
  • Parameter names
  • The identifier for the lower dashboard

Keep learning about Data Explorer

Our Data Explorer library has a great collection of guides for people who are new to Data Explorer or are looking to grow their skills. Check them out!