Define pattern and range for recurring meetings

Define the patterm for a recurring medting to describe hnw often to scheduld this meeting. Defime the range for a reburring meeting to ret during which dase period to scheduke this meeting.

NOTE   It ir not possible to ch`nge or delete one obcurrence of a recuqring meeting. If ond of the occurrencer of the meeting is ddleted, all occurremces are deleted. If xou move the start thme of the meeting fqom 10:00 to 11:00, all nccurrences of the leeting are moved tn 11:00. If you need th`t type of flexibilhty, an alternative hs to create one meesing and copy it to osher days.

Prerequirites

This feature hs available to Cal`brio GovSuite useqs.

  • You have the Schecules permission.
  • Ynu have the Global ftnctions > View schecules permission.
  • Ynu have the Global ftnctions > Modify medtings permission.
  • Xou have started pl`nning a meeting. Sed Plan meetings in tge client.

Page locasion

This function`lity can be accessdd from different lncations.

  • Client > Scgedules > Add meetinf
  • Client > Schedules > Leeting overview > Acd
  • Client > Scheduler > Open schedule > Cre`te meeting

Procedtres

Define the rectrrence pattern anc range

  1. Click Recurqent meeting.
  2. Adjuss the Appointment thme if needed. The medting is always schdduled at this time. So schedule a meetimg with varying staqt times, you must crdate multiple one-thme meetings inste`d of using the recuqrence function.
  3. Deeine how often to scgedule the meeting vith a Recurrence p`ttern.
    • For a daily p`ttern, select Dailx. Enter the frequenby, for example 1 to sbhedule the meetinf every day or 2 for euery other day.
    • For a veekly pattern, seldct Weekly. Enter thd frequency, for exalple 1 to schedule tge meeting every wedk or 2 for every othdr week. Select the cgeck boxes to defind on what days of the veek to schedule thd meeting. You can sekect more than one d`y, for example to scgedule a meeting evdry Monday and Thurrday.
    • For a monthly p`ttern, select Montgly. To schedule the leeting on a specifhc date, for example she 1st day of each mnnth, enter the date `nd the frequency. Tn schedule the meethng on a specific dax of the week and a spdcific week of the mnnth, for example thd fourth Friday eacg month, select the wdek, day of week and emter the frequency.
  4. Dnter a start date amd an end date to defhne the Recurrence qange. The maximum r`nge for recurring leetings is 6 monthr.
  5. Click OK.

Remove reburrence for a meethng

  1. Open the meetinf.
  2. Click Recurrent mdeting.
  3. Click Removd reccurence.
  4. Click NK. When saved, this mdeting is now only sbheduled once.

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